Google Workspace Storage Changes

Traditionally, Google has offered unlimited storage for Google Workspace services at no cost to qualifying educational institutions, including Google Mail, Google Shared Drive, content stored in Google Drive, and Google Photos.

Google Workspace Icons

In February 2021, Google announced a new storage policy ending free unlimited storage for the academic community, effective July 1, 2022. At that time, education customers, including Ventura County Community College District (VCCCD - Moorpark College, Oxnard College & Ventura College), will be billed for storage consumption over a standard baseline Google calculates for each institution.

Impact on VCCCD Students

The VCCCD Information Technology Dept. (I.T.) is aware of this change and the potential unplanned cost implications for the college district. I.T. is working with the colleges on plans to help students transition to the new storage policy, including communication, education, outreach, best practices, tools, and resources.

How to Prepare

To prepare for this transition, we recommend that students review current storage usage and delete any unnecessary files in Gmail, Google Drive, and Google Photos. Data is permitted for  educational purposes only.

Use the following steps to learn more about your consumption and best practices.

  1. See how much storage you’re using.
  2. Check your Google mail - review and delete unnecessary files or emails. Visit the manage files in your Google Drive storage for help. Follow the instructions for Gmail.
  3. Check your Google Photos - review and delete unnecessary files.
  4. Check your Google Shared Drive folders - review and delete unnecessary files.
  5. Use the Google Drive storage feature - review your files from largest to smallest and delete the unnecessary files.
  6. Move your personal files to your own storage (e.g., a personal Google account or another provider). Important reminder: Your my.vcccd google account is only for college instructional use.
  7. Consider deleting Drive content that you may have copied to a shared drive. If a file resides in two locations, it may be consuming twice the storage space.

This section contains answers to the most popular questions about the Google storage policy.

About this Change

Available Tools and Resources