Committees

Participatory Governance

The purpose of the Decision-Making Handbook is to clarify for constituents the participatory governance process used within our District. The relationship of College committees to District committees is mapped, and the respective role and authority of the various governing bodies is defined. In addition, the document outlines how employees are involved in the processes that lead to recommendations in their respective areas of responsibility and the accountability they have in decision making.

District Committees

Administrative Technology Advisory Committee (ATAC) advises the Chancellor on technology planning and priority setting for all technologies not used in the teaching/learning process, including Banner enhancements, with the exception of the distance learning platform. Such activities may include, but are not limited to, evaluating and prioritizing tasks, including implementation timelines and the identification of needed resources; setting priorities for fiscal and staff resources; and making recommendations to revise business processes and functionalities to improve procedures and productivity.

Compressed Calendar Workgroup (CCW) serves as an advisory to District Chancellor's Consultation Council.  The Workgroup has a limited term with a primary focus:  make a recommendation whether or not students will benefit from moving to a compressed academic calendar.

District Chancellor's Consultation Council (DCCC) is the representative body designed to facilitate cross-District communication, support the governance processes at each College, and assist in District governance as described in the accreditation standards. The District Consultation Council facilitates and integrates communication across the four sites of the District by reviewing the Board agenda prior to action by the Trustees; recommending appropriate participatory governance structures for the District, and monitoring and assessing effectiveness of the implementation of said governance structures; receiving and analyzing recommendations from College governance bodies and determining the appropriate next step for such recommendation; reviewing District-wide compliance with accreditation standards for the Accrediting Commission for Community and Junior College/Western Association of Schools and Colleges; and serving as the District-wide strategic planning body of the District.Constituent agreement/disagreement on Board items discussed in Consultation Council are noted as a Board informational item in the Chancellor's summary statement "Chancellor's Recommendations of Board of Trustees Agenda." Discrete agenda items presented to the Board in areas of senate primacy contain advisory recommendations and comments from Chancellor, President, Executive Vice President, and Dean. The Chancellor has the right to accept, reject, or modify recommendations from the District Consultation Council. When the Chancellor rejects or modifies a recommendation from the District Consultation Council, he/she informs that group of the objections to their recommendation. The Academic Senates and Associated Student Governments (ASG) retain the right to present their comments on the Chancellor's recommendation directly to the Board of Trustees. The authority of the District Consultation Council is limited by the scope of delegated Board authority to the Chancellor, collective bargaining agreements, and constituent group authority as provided by law. This council meets once per month, unless it is necessary to hold an additional meeting. The District Consultation Council engages in a formative assessment of its processes annually. Members understand that they attend meetings to represent constituent groups at a College or the District Administrative Center. In this role, members formulate recommendations to the Chancellor through consultation and are responsible to serve as a conduit for information and the catalyst for discussion on topics raised at the District group and within the constituent group. 

District Council on Accreditation and Planning (DCAP) is a sub-group of Consultation Council and advises the Chancellor, through Cabinet and the District Consultation Council on:

  • matters pertaining to the development, monitoring, compliance and evaluation of District-wide planning, accreditation cycle activities, and objectives;
  • review of Board policy and corresponding procedures; and
  • District-wide strategic planning for the District.

Members understand that they attend meetings to represent constituent groups at the Colleges or the District Administrative Center.  In this role, members formulate recommendations to the Chancellor through consultation and are responsible to serve as a conduit for information and the catalyst for discussion on topics raised at the District group and within the constituent group. These topics include, but are not limited to, the specific areas outlined in state law and regulation.

During the July 28, 2017 District Chancellor's Consultation Council Meeting, council members reviewed the Consultation Council charge, Role of the District Council on Accreditation and Planning (DCAP), and the Chancellor Goals. There was a discussion on the purpose and history of both committees. Following discussion, there was agreement that Consultation Council, as outlined in the committee charge, is the District planning body and that DCAP would convene on an as-needed basis. 

District Council on Administrative Services (DCAS) makes recommendations to the Chancellor's Cabinet related to budget policy, development, and implementation, including the VCCCD allocation model, business policies and procedures. The Vice Chancellor of Business & Administrative Services serves as the Chair of this Council.

District Council on Human Resources (DCHR) is advisory to the Chancellor on human resources policies and procedures. This charge includes:

  • Review first draft of Board policies on human resources;
  • Review first draft of District procedures to implement the related Board policies on human resources;
  • Review implementation processes that accompany innovations in technology to support human resources; and
  • Facilitate discussion on common interests among the three Colleges with regard to human resources issues.

Districtwide Distance Education Advisory Committee (DDEAC) advises the Chancellor on all matters related to Distance Education. The committee is charged with providing for districtwide collaboration to support both college and district goals for Distance Education (DE) delivery.  Committee functions include the following:

  • Working toward common goals in DE management, delivery, and evaluation of success.
  • Sharing common expectations, faculty professional development, technology advances and support.
  • Organizational management that enhances the quality and access of distance education courses.

The committee focuses on increasing student access, providing greater student success, and facilitating student completion of education goals in a timely manner across the district.  Typically, the committee meets three times per semester, or as necessary.

Districtwide Emergency Preparedness Committee (DEPC) makes recommendations to the Chancellor's Cabinet related to emergency preparedness and safety. The Vice Chancellor of Business and Administrative Services serves as the Chair of this Committee.  Typically, this Committee meets monthly.

District Technical Review Workgroup - Instructional (DTRW-I) is an advisory group to the Chancellor through Cabinet and the District Consultation Council. It reviews curriculum submitted by the three VCCCD College Curriculum Committees. The DTRW-I is responsible for reviewing new and substantively revised courses and programs prior to submission through Cabinet and Consultation Council to the Chancellor and the Board of Trustees. DTRW-I is responsible for ensuring the technical and legal accuracy of all components of new and substantively revised courses and programs. In addition, the DTRW-I may choose to review and provide advice on questions regarding the interpretation of curricular regulations. To fulfill these charges, members of this workgroup are assigned responsibility for remaining current on all regulations and laws related to curriculum.

Members understand that they attend meetings to represent constituent groups at a College or the District Administrative Center.  In this role, members formulate recommendations to the Chancellor through consultation and are responsible to serve as a conduit for information and the catalyst for discussion on topics raised at the District group and within the constituent group.  These topics include, but are not limited to, the specific areas outlined in state law and regulation and the fifth edition of the Program and Course Approval Handbook (PCAH).

District Technical Review Workgroup (DTRW-SS) is an advisory group to Cabinet and the District Consultation Council. It is responsible for the review and development of Board policies, administrative procedures and standard operating practices in the student support area prior to submission through Cabinet and the District Consultation Council to the Chancellor and Board of Trustees. It may also serve as a body providing operational and procedural advice to Cabinet and the District Consultation Council for issues that impact students District-wide.

Members understand that they attend meetings to represent constituent groups at a College or the District Administrative Center. In this role, members formulate recommendations to the Chancellor through consultation and are responsible to serve as a conduit for information and the catalyst for discussion on topics raised at the District group and within the constituent group. These topics include, but are not limited to, the specific areas outlined in state law and regulation.

Institutional Research Advisory Committee (IRAC) Research is conducted at the college using uniform Districtwide data elements sustained by the Information Technology department. Comprehensive research is not performed at the District; however, standardized data and reporting structures are agreed upon through the District's Institutional Research Advisory Committee (IRAC) [formally Institutional Research Committee]. IRAC is charged with supporting District and college decision-making in the areas of enrollment management, planning, academic program review, performance and outcomes assessment, accreditation, and organizational development. IRAC functions include coordination of research activities, developing, evaluating and regularly distributing basic community demographic information and performance indicators through the VCCCD-supported online reports; and assisting to ensure correct and complete MIS data collection and submission to the California Community Colleges Chancellor's Office. .

In addition, the Chancellor's appointed chair of the District Council of Accreditation and Planning (DCAP) is responsible for providing requests to IRAC in support of DCAP's authorized functions and activities.

The Colleges are responsible for the development and assessment of student learning outcomes and service unit outcomes in accordance with accreditation standards. Although each College has developed its own process and schedule for the development and the assessment of course, program and institution-level student learning outcomes, a common method for tracking data on the progress made is maintained by IRAC members. The Colleges are also responsible for developing and evaluating the data elements called for through their site-specific program review models.

Instructional Technology Advisory Committee (ITAC) advises the Chancellor on technology planning and priority setting for all technologies used in the teaching/learning process. Such activities may include, but are not limited to, evaluating and prioritizing tasks, including implementation timelines and the prioritization of needed resources; and making recommendations to develop, review, and revise instructional technology processes and practices to improve student learning.

Ad hoc committees are assigned specific components of projects as needed for all instructional technology.