May 15, 2020 3:30 p.m.
Dear VCCCD Employees,
Another school year completed…one we will always remember. Congratulations to our thousands of degree and certificate graduates! Our students were able to complete this year under challenging circumstances thanks to classified professionals, faculty, and administrators working in creative, adaptable, and supportive ways. You should all feel proud about accomplishing the transition to remote instruction, student support, and work.
As spring semester ends…summer sessions begin. Summer session consists of online classes. Employees will continue to work remotely except for the designated essential employees currently working on-site. Remote work for employees is extended through the end of May. We will evaluate state and local stay-at-home orders later in the month and communicate any changes to work status at that time. Our colleges and the District Office remain closed to students and community members throughout this period as well.
We are all working together to finalize plans for fall semester. Faculty at our three colleges have been asked to voluntarily move classes to online for fall and are encouraged to do so. Distance Education (DE) certification and recertification classes have been occurring since March and will continue through the summer to help faculty prepare for online/remote instruction. Administrators are working with faculty and staff to determine classes and programs that have no alternative to on-site instruction for fall. We are continuing to review information and coordinate actions with our education and local government partners. I will share the outcomes of these planning efforts and a framework for fall semester by the beginning of June. Faculty are encouraged to plan for online/remote instruction and be prepared for a shift of our fall schedule classes to that format. At this time, any classes with instruction that will be occurring at our colleges will require plans addressing safety and training for employees and students with approval by Ventura County Public Health. College leadership will continue to provide updates.
Our strength in meeting the challenges of the pandemic is through the collaborative efforts of our classified professionals, faculty, students, and administrators. All plans and actions to move forward will prioritize the health and safety of students and employees as we pursue our focused mission to serve students. We are dedicated to the equitable success of students through the adjustments that will continue into the new academic year. We will continue to serve both the instructional and support needs of students, many of who struggle with food and housing insecurities along with technology limitations.
The upcoming year will also bring economic and budget challenges for the California community college system. We will continue to evaluate revenue projections and work together to manage expenses and operations to maintain financial stability. We are fortunate to have reserves to help provide additional flexibility in anticipated revenue changes.
Regardless of how instruction and work will occur in the coming year, we are all part of a community - three colleges and a District Office - committed to serve students first. Our creativity and dedication will support the success of each student, and each other, as we strive to meet community and educational goals. The pandemic has brought a challenge unlike any other we have faced. Together we will successfully push forward.
Please continue to obtain the latest updates through VCCCD Alerts.
On behalf of the Board of Trustees, thank you for all you do. Your dedication and commitment make a difference every day, in everything you do. Have a wonderful summer, and please stay healthy!
Greg Gillespie, Ph.D.
Following is information that may be helpful.
While we anticipate a return to traditional instruction for the Fall 2020 session, in the event that the COVID-19 outbreak prevents in-person class meetings, some classes may be converted to a remote learning format. A few classes may need to be canceled if remote learning is not possible.
Pass/No Pass Grading Option*
The State of California’ Community College Chancellor’s Office issued a directive on March 27, 2020 that waives timelines and other restrictions related to students’ abilities to request Pass/No Pass (P/NP) as a grading option. For the Spring 2020 term, VCCCD will lift the restriction on the number of courses/units students can take for P/NP. These courses will not count towards the maximum number of P/NP limits applied to a certificate or degree, including major courses. All classes can be taken either as graded or as P/NP. Courses already designated as P/NP remain P/NP only. Students may request a change from a letter grade (A-F) to a P/NP (pass / no pass) symbol up to, and including, the last day of the Spring, 2020 semester. Students are encouraged to speak with an Academic Counselor to discuss these options and the impact it may have on their academic standing, admissions, financial aid and transfer to a CSU, UC or private universities.
VCCCD Colleges P/NP Request
Excused Withdrawals (EW) and Refunds due to Extraordinary Conditions*
- Students who have already dropped their class are eligible to request a withdrawal due to extraordinary conditions, by completing the VCCCD COVID-19 Excused Withdrawal form in the student portal. Excused Withdrawals will not negatively impact GPA, financial aid eligibility, or transfer.
- Students may select to receive a transcript notation of Excused Withdrawal (EW) and a refund of their enrollment fees or no transcript notation (a complete drop) and a refund of their enrollment fees. By the student selecting a Withdrawal Due to Extraordinary Circumstance, their previous drop will be removed and replaced with the type of drop the student requests on their form. Students will have until May 14, 2021, to opt in to this withdrawal option.
- Students who are currently still enrolled in their Spring 2020 classes may to request a withdrawal due to extraordinary conditions, by completing the CCCD COVID-19 Excused Withdrawal form in the student portal. Excused Withdrawals will not negatively impact GPA, financial aid eligibility, or transfer.
- All students currently still enrolled may select this option, even if the withdrawal deadline for their class has passed. Students may select to receive a transcript notation of Excused Withdrawal (EW) and a refund of their enrollment fees or no transcript notation (a complete drop) and a refund of their enrollment fees. Students will have until May 14, 2021, to opt in to this withdrawal option.
*Students who already withdrew from classes and want to return to your class and change to a Pass/No Pass Grading Option should contact your faculty to begin your reinstatement process.
April 10, 2020 7:50 a.m.
Faculty, Classified Staff, and Professionals,
I hope you and your families continue to be safe and healthy. As we finish Spring Break, please remember that classes will continue to be offered online and virtually/remotely through the remainder of spring semester. No on-site services are available to students or community members. Information and services continue to be available by phone and online. Only assigned designated essential personnel are working on-site and other employees will continue working remotely. Changes to remote assignments will be made when the current Ventura County Stay at Home Order and California Stay at Home Order are modified. Stay informed by visiting VC Emergency and VCCCD Alerts.
We will continue to hold classes online and virtually/remotely during all summer sessions. An email will be sent to all students today with this message and will also include summer and fall registration, college services, and withdrawal information.
On behalf of the Board of Trustees, thanks to each of you for doing your part to keep yourself, your families, students, and our community safe and reduce the spread of COVID-19.
Best regards and take care,
Greg Gillespie, Ph.D.
Dear VCCCD Students, Faculty, Classified Professionals, and Administrators -
A lot has happened in one month. If we think back to where we were last month, we can see how tremendous the change in our lives has been. On March 13, in response to the threat of the COVID-19 virus, Governor Newsom announced a statewide shelter-in-place order, closing most businesses and public places and moving as many people as possible to working remotely, with some exceptions for essential services. Education was identified as an essential service but clearly we were going to have to work differently.
The state went through a rapid process to limit public and student access to campuses and move all instruction, and nearly all other operations and services, to online/virtual/remote platforms. In 10 days, our VCCCD system moved more than 30,000 students and 1,700 VCCCD employed faculty, the majority of our classified professionals, and administrators to teaching and learning and providing services remotely. All locations offer no on-site services for students or members of the public. These conditions will now continue as long as directives from the state and county require them.
To our students and faculty: we will continue to do everything we can to facilitate learning as the world, nation, state, and county work through the impacts of COVID-19. Distance learning can provide expanded resources and unique learning experiences, as well as challenges. Please reach out to each other through email, phone, text, and social media. Share good news and successes. Check in with someone who might be struggling or need encouragement, and be open when you need help. The learning taking place during this time creates a unique and important part of a person’s educational experience, and I hope you are able to access the richness of these even if it takes more effort now. I wish you all the best for Spring Break as a time to catch your breath and prepare to finish the semester.
To our classified staff and administrators: I am acutely aware of how important everyone’s efforts every day are to ensure technology works, bills are paid, paychecks go out, materials flow, facilities and grounds are clean and secure, legal requirements are met, and accreditation standards are followed. This makes it possible for faculty to focus on supporting students and for teaching and learning to continue. Though we do not get time off for Spring break, hopefully this will be a less hectic time and we will also have a slower pace.
While a majority of our employees are able to work remotely, there are certain activities that require some people to be onsite in order for the colleges to provide essential services to our communities. We have identified “Designated Essential Personnel” who are authorized to be on campus in key areas such as maintenance and operations, information technology, police, administration, and other areas supporting operations. Efforts are made by everyone in this category to follow distancing and enhanced hygiene practices as directed by health authorities. I am very grateful to these individuals as they continue to conduct work that otherwise could not be accomplished remotely.
To everyone: some resources are emerging to help us through this difficult time. The Families First Coronavirus Recovery Act, passed by the federal government, should soon be available to provide financial support to eligible individuals. Please use this link to find out more information.
The COVID-19 pandemic is far from over and health experts predict a surge in cases in the coming weeks. Some of these cases will be extremely serious, and some will most likely affect people we know. Please do everything you can to keep yourself, your family, and your community safe. It is up to all of us to do everything we can to flatten the curve by severely limiting movement outside of our homes and follow the now well-known distancing and hygiene practices that make an impact on how far and how fast the virus will spread. To stay informed about what is happening in our communities please visit vcemergency.org and VCCCD Alerts regularly.
Let us all keep in mind the struggles many of our students, community members, and our families as workers are laid off, businesses are temporary closed, bills cannot be paid, and so many struggle with the immeasurable impacts of the pandemic. We are all in this together.
Societies can learn a lot as they respond to crises like the one we are now facing. Our greatest accomplishments will emerge from what we are able to do for and with each other. We do our best work when we are thoughtful, strategic, collaborative, mutually kind and compassionate with each other. I am very thankful for your continued efforts.
Best regards and good health to you and your families.
Greg Gillespie, Ph.D., Chancellor
Students, Faculty, Classified Professionals, and Administrators;
We are working tirelessly to make it as easy as possible for you to stay enrolled during the COVID-19 crisis. Learning online may seem overwhelming, but we have MANY resources to help you transition AND succeed. These are challenging times, but your success is our top priority. Visit your college student services page for information and tips, and access the resources you need - we are waiting to help.
We will continue to keep you updated about COVID-19 and its impact on our college community. This page is where you will find current information about our colleges, learning and work environments, local, state, and federal information, and proactive steps we are taking to be responsible community members and keep you safe. We also use the following communication tools to inform you about important information and activities:
- Email (vcccd.edu; my.vcccd.edu; and personal accounts).
- Text messaging (students, faculty, classified professionals, administrators)
- BlackBoard Connect - Emergency Alerts (students, faculty, classified professionals, administrators). Check the portal under the "Personal Information" tab, Maintain Emergency Alert Information to verify we have your current information.
- Telephone Calls (students, faculty, classified professionals, administrators)
- Canvas (students and faculty)
If you need to communicate with us, here is the best way:
- Students - email your professor
- Employees - email your supervisor, department chair, or dean.
- Anyone - click on "Ask me a Question" on the websites to submit a question. We are reading and answering every question!
With everything going on, staying enrolled may seem challenging or even impossible, but by learning, growing and working together, we can make the impossible, possible.
Be safe and keep informed,
Greg Gillespie, Chancellor
Julius Sokenu, Moorpark College President
Luis Sanchez, Oxnard College President
Kim Hoffmans, Ventura College President