A major component in the effectiveness of the Injury & Illness Prevention Program depends on the ability to properly identify, evaluate, and correct workplace hazards. The main system for identifying and evaluating workplace hazards will be ongoing evaluations, inspections, and meetings. The purpose of these inspections and meetings will be to identify and correct unsafe conditions and work practices.
Workplace inspections will be scheduled and can be conducted on an as needed basis using the following criteria:
- An initial inspection when the program is first established;
- An inspection of affected areas whenever new substances, processes, procedures, or equipment are introduced to the workplace and which represents a new occupational safety and/or health hazard;
- An inspection of affected areas whenever the management is made aware of a new or previously unrecognized hazard; and
- When occupational illnesses and injuries occur.
Ongoing Inspections. Periodic workplace inspections are an important part of the overall inspection program. Location Managers are responsible for ensuring safety inspections are conducted per schedule. These inspections will be conducted with the following considerations:
- The Location Coordinator, in conjunction with the Location Managers, will assign management personnel to conduct inspections.
- Inspections may be accomplished using check-off forms or other means of documentation.
- Copies of the completed check-off forms or other documents will be distributed to the Location Coordinator and Location Safety Committee.
- Annual Inspections. The District may use outside safety consultants to supplement the in-house inspection program. Inspections by outside safety consultants or the Risk Manager will be conducted per schedule. The individual(s) conducting the professional inspections must have professional qualifications and safety expertise (e.g., Certified Safety Professional (CSP), a professional member of the American Society of Safety Engineers (ASSE) or a registered Professional Engineer (PE) in Safety, demonstrated experience with educational institutions, and must carry liability insurance. Copies of the annual inspection reports will be maintained at least 5 years at the District's Risk Management Office.
- Safety Activities. Job Safety Analysis (JSA), employee safety training, or issue specific assessments (e.g., department ergonomic studies) may be used in lieu of or to supplement the scheduled workplace inspections.
- Accident Investigations. Accident investigations will be conducted to identify and correct unsafe conditions and practices. These investigations will be conducted for all work-related injuries and illnesses resulting in employees being unable to work and per District or location guidelines.
Corrections of Unsafe or Unhealthful Conditions. Unsafe or unhealthy work conditions, practices, or procedures shall be corrected in a timely manner based on the severity of the hazards. Hazards shall be corrected according to the following criteria:
- When observed or discovered.
- When an imminent hazard exists that cannot be immediately abated without endangering employee(s) and/or property, all exposed employees from the area impacted, except those necessary to correct the existing condition, will be evacuated.
- Following an accident investigation or hazard assessment (e.g., JSA) when unsafe acts or conditions are identified.
- All such actions taken to correct hazards and corresponding dates of completion shall be documented. The responsible Vice Presidents, Deans, Administrators, Directors and Managers shall be notified of unsafe conditions and corrective action recommended.