Laptop Computer Security

Physical Protection

To prevent physical damage or theft, use a sturdy, weatherproof, padded, adequately-sized conservative bag which doesn't necessarily look like a computer bag.

Office Security

• Store new or undeployed units in secure closets with no false ceilings or partial walls. Conduct regularly scheduled and surprise inventory checks.
• Do not leave laptops unattended, particularly overnight, on desktops. If your desk is in a high traffic area or an area accessible by the public, secure your laptop any time you're away from your desk.
• Do not position laptops near exterior windows where they are subject to a smash- and grab- type theft.

Special Locks

• Use a Kensington or compatible lock that will secure a laptop to a desk, table, etc.
• The use of a disk drive lock prevents unauthorized access and operation of the computer.
• Check with the manufacturer for its security suggestions and available security equipment.

Protective Software Programs

• Protective software programs protect, secure proprietary information and preserve data.
• Back up files and keep current copies readily accessible. Use password-locking programs.
• Use encryption programs or file compression with encryption programs.
• Unauthorized or unsupported software should be prohibited.
• Use anti-viral software.

Travel

The first rule when traveling is "Don't forget your computer!"

• Never leave equipment unattended or out of your sight.
• Never check a laptop as baggage.
• Let your laptop go through x-ray, never ask for hand inspection.
• As the laptop goes through x-ray, keep your eyes on it.
• If security wants to see it operate, you handle it. Try to never let them touch the computer.
• Take the laptop with you on calls to customers rather than leaving it in the car.
• Investigate the new proximity alarms that alert you if the laptop is moved more than a few feet away from you.

Storage in Cars

• If a laptop must be left in a car, keep it locked and out of sight.
• While riding, place the case between the driver's seat and the rear seat so it won't slide around.
• Avoid storage in very cold or very hot weather.

"Best Practices"

The education of users is essential to minimize losses. User should treat his/her assigned laptop as if it was $4,000.00 in cash!

Tractability

• Engrave the company name/ID on all laptops.
• Maintain and keep current a list of assignees, assigned equipment serial numbers and software.

Training

Provide annual loss prevention training and periodic reminders to maintain adequate safety and security awareness. Written policies and procedures should cover items such as:

• The individual should be responsible and held accountable for the safety and security of the assigned equipment.
• The individual should be held responsible in the event of loss of unattended or unsecured equipment.
• Require a signed copy of the policy statement from all computer assignees.
• Audit annually, policies, procedures and assigned equipment and software lists.
• Loss investigations must be done on all stolen equipment. Do not easily accept loss, damage or theft of company property. Investigate all accidents and publicize the results.