Webmail Help
Standard Webmail provides you with a simple way to access your Mail, Calendar and To Do list, all from your web browser. This screen provides you with an overview of the commonly used features. Click on these links to learn more.Toolbar Problems ( contains buttons for creating, replying, deleting, etc. ) Toolbar help
Getting Around in Standard Webmail
Using Mail
Using the Address Book
Making the most of your Calendar
Managing your To Do list
Setting your Preferences
How to find out more anytime...
Getting Around in Standard Webmail
Standard Webmail makes it easy to move between your Mail, your Calendar, and your To Do list. As you are viewing any of these three areas, you will see a Switcher button in the top left-hand corner. This lets you move between your Mail, Calendar, and To Do list quickly, and log out easily.
Standard Webmail also provides you with an "Action Bar" above your views and documents. This interface gives you quick, context-sensitive access to the actions you need most often.
As you create and read documents, you will frequently see a "Go To..." option in the Action Bar. This lets you return to your Mail Inbox, Calendar, or To Do list with just one click, instead of having to use the back arrow in your browser to return to the desired location.
Using Mail
Reading your mail
With Standard Webmail, you can easily read your new mail or view messages stored in folders. To see your new mail, click "Inbox". Your new mail will be displayed with the newest messages displayed at the bottom of the listing. (If you want, you can change the view so that the newest messages are at the top. To do so, click the triangle in the "Date" column header. You can also sort your messages by size or alphabetically by sender name.)
To open a message, click the sender's name. While a message is open, you can use the Action Bar to:
- Edit the message.
- Create a new message.
- Choose a reply option.
- Forward the message to someone else.
- Delete the message.
- Copy the message into a new To Do or Calendar entry.
- Open the message.
- Choose "Copy Into New..." from the Action Bar.
- Select the destination. Domino automatically displays the appropriate page with the information copied into the form.
- Complete the form and save the document for later use in either your Calendar or your To Do list.
- Create new messages.
- Delete selected messages. (To select one or more messages, click the box next to each message. A checkmark will appear in each box you click.)
- Create and remove folders, and upgrade folder design.
- Use Tools to change your preferences, search for text in messages, or get help.
- Select or deselect all your messages.
- Add the sender of a selected message to your address book.
In the Inbox view, you can select Previous Page, Next Page, First Page or Last Page to see different parts of your message list. The "Select Folder" drop-down menu lets you choose a folder to move or copy selected documents to. Once you select a folder, click Move to Folder or Copy to Folder to complete the operation.
Creating a Mail Message
There are four simple ways to create a new mail message in Standard Webmail:
From the Inbox:
- Memo - Use this form to create a new message.
- Reply - Use this form to reply to a message that you have received.
- Reply With History - Use this form to reply to a message and include a copy of the original message in your reply.
- Reply without Attachment(s) - Use this form to reply to a message, including a copy of the original message in your reply, but with any attachments deleted.
- Reply to All - Use this form to reply to a message, addressing your reply to all recipients of the message.
- Reply to All with History - Use this form to reply to all recipients of the original message, including a copy of the message in your reply.
- Reply to all without Attachment(s) - Use this form to reply to all recipients of a message, including a copy of the original message in your reply, but with any attachments deleted.
- Forward - Use this form to send the message to a new recipient.
- To: - The primary recipients of the message. The content of the message is directed to them, or they must take action on the message.
- cc: - Recipients who will receive a copy of the message, but are not usually required to take action on it.
- bcc: - Recipients who will receive a blind copy of this message. Recipients in the "To:" and "cc:" fields will not see the names in this field.
You can highlight any text in your message, click the "Create Link" button and enter any Internet URL you wish. The highlighted text then becomes an active link that the recipient may click to be taken directly to that Web site, providing they have the ability to do so.
To send a message, clicking "Send" and then choosing "Send", "Send and Save", or "Save as Draft".
- Send - Sends the message without saving a copy.
- Send and Save - Sends the message and stores a copy in your sent view.
- Save as Draft - Allows you to save a work in progress so that you can return to it later, complete the message, and then send it.
Your Name and Address Book
You can save information about people in the Contacts view of your address book. From your Address Book, you can create new contacts, new groups, schedule a meeting and invite people, write a memo, and import names from other address directories.
Adding Contacts to your Address Book
| What do you want to do? | Procedure |
| Import names from other address books |
2. Click "Import from Directories". 3. Choose a Directory from the list. 4. Select the names to import on the left. 5. Click "New Entries" on the right to import a name. |
| Add a contact |
2. Click "Contact". 3. On the contact form, add the person's email address in the "Email address" field. 4. (Optional) Specify any other contact information you want. 5. Click "Save and Close." |
| Add a contact from a message. |
2. Click "Add Sender to Address Book." 3. (Optional) Click "Address Book" and open the new contact entry to check its information. |
| Edit a contact |
2. Click "Edit Contact". 3. Make your changes and click "Save and Close." |
| Delete a contact |
2. Click "Delete." 3. In the drop-down menu, click "Delete." |
| Address a new message to one or more contacts |
2. Click "Write Memo". The contacts are added to the To field of the new message. |
| Schedule a meeting with one or more contacts |
2. Click "Schedule Meeting." |
Adding mailing lists to your Address Book
You can create a mailing list to address messages to a group of people. But, instead of addressing messages to each person in the group, you can address messages to the name you give the mailing list. You can address new messages to a group and schedule meetings with a group from your address book.
| What do you want to do? | Procedure |
| Add a mailing list |
2. Click "Group". 3. Type a name in the Group name field. 4. Type a brief description in the Description field. 5. Type the names of the people in the Members field. Press Enter after each name or separate them with a comma. To select names from an address book, click the button to the right of the field. 6. Click "Save and Close." |
| Edit a mailing list |
2. Click the mailing list name in the view. 3. Click "Edit Group". 4. Make your changes and click "Save and Close." |
| Delete a mailing list |
2. Select the mailing list name in the view. 3. Click "Delete". 4. Click "Empty Trash". |
| Address a new message to a mailing list |
2. Select the mailing list in the view. 3. Click "Write Memo". The list is added to the To field of the new message. |
| Schedule a meeting with the people in a mailing list |
2. Select the mailing list in the view. 3. Click "Schedule Meeting". |
Making the most of your Calendar
Using Calendaring and Scheduling
You can use Standard Webmail to organize your time, schedule meetings, and handle other events. To open your Calendar, click the Switcher button in the top left-hand corner and select "Switch to Calendar". The left-hand pane gives you a list of other Calendar-related Views to select. As you create new entries, your Calendar view will expand to show the relevant information for each entry. You may see more detail about any entry at any time by clicking it.
Scheduling Meetings
To create a meeting, click "Schedule a Meeting" in the Action Bar. The Meeting form that appears has three tabs, where you can enter information about the meeting you wish to schedule. The "Basics" tab lets you specify the meeting start and end times and the subject, location, and detailed description. The "Meeting Invitations & Reservations" tab lets you select the names of the people you want to invite to your meeting. After you have selected a list of invitees, you can see if they will be available at the proposed time by clicking "Scheduler" in the Action Bar and then clicking "Check all Schedules". A dialog will show the availability of the other Domino recipients and offer you choices if not everyone is available.
Creating other types of Events
You can also create personal appointments, all-day events, reminders, and anniversary calendar entries. You can create these directly from the Action Bar, or you can choose the type of item you wish to create by selecting the entry type on the "Basics" tab in a Meeting form.
Managing your To Do List
To open your To Do list, click the Switcher button in the top left-hand corner and select "Switch to To Do". You can use this feature to remind yourself of something that you need to do (Personal To Do) or assign another person(s) to do something for you (Group To Do). If you send a To Do item to one or more Mail users, they will be able to notify you when they have completed the item. You can view your To Do list by All To Do's, Personal, Group, By Category, and Incomplete and Complete status.
Setting your Preferences
Your Mail and Calendar preferences are set automatically to default values. To change the default settings, click "Tools" and select "Preferences". The preferences on the Preferences page are divided into sections. Click the links located on the left-hand side and then set your preferences on the right-hand side of the page.
Mail / Basics - Defines the mail file owner and offset character. Generally, the mail file owner will be set for you and you will never need to modify this. It should be the name assigned to you by your Domino server administrator. It will appear in a hierarchical format (for example, "John Doe/Big Corporation").
The offset character is used when you "reply with history," to distinguish the original text from your reply.
Mail / Signature - Lets you create a text signature to append to outgoing mail messages. To automatically append a signature, check "Automatically append a signature to the bottom of my outgoing mail messages".
Mail / Address Book - Maintains the list of categories used for contacts and mailing lists in the Address Book.
Calendar / Freetime - Lets you define how other people see your available freetime in your Calendar. You may wish to adjust this depending on your work schedule and how you like to make yourself available for meeting invitations from others. By default, all users on your Domino Mail system can see your freetime. To limit the people who can see this information, enter the names of those you wish to have access to your freetime in the field provided.
Calendar / Entries - Allows you to define a default meeting/appointment duration and the default number of years to repeat anniversary entries. You can also define how Calendar invitations appear in your mail file. Generally, you can have your Calendar entries appear in your All Documents view, since this view lets you quickly locate documents in your Mail file. You can choose not to have invitations saved in your Sent view if you wish. You can also define any personal categories you would like to use as options for any Calendar entry.
Calendar / Autoprocess - Lets you direct your server to automatically process meeting requests. You can choose to automatically process all invitations for all users, automatically process only invitations from selected users, automatically send invitations to another person. The default is to not automatically process any invitation.
You can also keep your Inbox free of processed meeting requests and replies to your invitations by clicking the appropriate boxes.
Delegation / Mail - You cannot modify these preferences from your Web browser.
Delegation / Calendar - Lets you specify people who can access your Calendar without being able to see the rest of your Mail file. You can specify that all users or only selected users can read your Calendar. Similarly, you can allow all users or only selected users to manage your Calendar. If you choose to allow selective read or management access, but leave the list of users blank, no one but you can access your calendar.
How to find out more anytime
Throughout Standard Webmail you will find Help text links to further explain particular features. For example, if you have opened the Select Addresses dialog while creating a new message and do not understand how to find a name in an address book, you can click the words "Starts with:" to see a dialog box that provides more detailed help on that item.
255 W. Stanley Avenue, Suite 150, Ventura, CA 93001 (805) 652-5500